Terms and conditions, cancellation and refund policy (ToC)
 

Terms and conditions

1) IASC (International Asatru Summercamp) is a non-profit, non-commercial event that is carried and hosted by the Asatru Europe Network e.V. (AEN).

2) AEN is a non-profit, non-commercial private association of heathen organisations, groups and individuals from European countries. The registration includes no warranties and no liabilities on behalf of AEN.

3) The Code of Conduct is binding for all registrants.

4) Registrations are only valid when confirmed by email and having paid the down payment. They are treated as applications as long as the final payment has not been made.
Down payments will be 40% of the total amount of the registration after it is confirmed by the staff. If a registration is altered after the down payment has been made, the amount of the down payment is not affected.

5) Down payments are due within 3 weeks after notification by the booking committee. Final payments are due June 27th, 2025, except for late registrations after that date. For late registrations, the full amount is due immediately after notification.

Payments via Paypal will have a surcharge of 2% to cover payment costs.

6) Since there are limited capacities, not all applications for 2-bed-rooms or other desired lodging facilities may be fulfilled. The booking committee will contact you if your application cannot be met. If negotiations fail and you cancel your reservation due to that, there will be a full refund of the complete amount paid so far, regardless of the date.

7) If a shortage of desired lodging facilities occurs, the booking committee will assign the facilities according to the following order:
- duration of stay – registrations for the full week will be favoured
- age/health conditions – elderly and handicapped persons will be favoured
- date of registration – first come, first serve

Cancellations

8) Cancellation of registrations is possible at any time without giving a reason. Cancellation can be done either
- here in the booking frontend - edit your registration and select cancellation
- or by mail to booking@asatru-summercamp.org referring to the registration ID.

Refunds

9) Refunding of already paid amounts:
- up to May 27th, 2025 all so far paid down payments or fees will be fully refunded except for a handling fee of 10,00 € per reservation (not per person) when cancelled.
- up to June 27th, 2025 all so far paid down payments or fees will be refunded 50% of the total registration fee.
- after July 16th, 2025, there will be no more refunds.  

10) If registrants cannot take advantage of the reservation they made and have paid for after the camp has started on July 26th, 2025, there will be no refund of any sort. It does not matter if the reasons for that are based on their individual status or if they have been expelled from the camp by decision of the IASC Council.